10 Weeks to a Fully Trained Construction Executive Assistant: Your Implementation Guide

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The first 10 weeks with your executive assistant determine their long-term impact on your construction business.

Here's your week-by-week blueprint for success.

Week 1: Foundation & Technology

  • Set up email delegation and communication tools
  • Grant necessary software access and permissions
  • Train on basic file organization systems
  • Establish daily check-in routines
  • Begin email management training

Week 2: Calendar & Communication

  • Implement calendar management protocols
  • Train on meeting scheduling and coordination
  • Set up communication channels with team
  • Establish contact management system
  • Begin basic vendor communication

Week 3: Document Management

  • Create document filing system
  • Set up template library
  • Implement version control processes
  • Train on document creation standards
  • Begin proposal support training

Week 4: Project Support

  • Train on project management software
  • Establish project update protocols
  • Create meeting minute templates
  • Set up project tracking systems
  • Begin team coordination training

Week 5: Client Relations

  • Implement client communication protocols
  • Set up follow-up systems
  • Create client onboarding process
  • Establish feedback collection system
  • Begin client meeting preparation

Week 6: Financial Support

  • Train on basic invoice processing
  • Set up expense tracking
  • Implement payment follow-up system
  • Create financial report templates
  • Begin budget tracking support

Week 7: Team Coordination

  • Establish team meeting rhythms
  • Create staff update protocols
  • Implement resource scheduling
  • Set up performance tracking
  • Begin HR document management

Week 8: Process Documentation

  • Begin SOP documentation
  • Create training materials
  • Establish process improvement system
  • Implement feedback loops
  • Begin quality control checks

Week 9: Strategic Support

  • Train on strategic planning support
  • Implement KPI tracking
  • Create business development systems
  • Set up competitor tracking
  • Begin market research support

Week 10: Advanced Integration

  • Fine-tune all systems
  • Implement automation tools
  • Create contingency procedures
  • Establish growth metrics
  • Begin strategic initiative support

Ensure Implementation Success

Don't navigate this process alone. Our Owner's Assistant GrowthKit provides:

  • Detailed training materials for each week
  • Expert coaching and implementation support
  • Progress tracking and adjustment tools
  • Proven templates and systems

Get the Complete Implementation System

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